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Most aesthetics clinics treat intake forms as compliance. You collect consent, health history and a quick snapshot of a client’s goals. But those forms hold more value than most clinics ever use. They quietly influence trust, treatment outcomes and long-term retention.
Every detail a client shares tells you what they want, what they are concerned about and what will bring them back for their next appointment.
Intake forms shape first impressions
A digital intake form shows clients your clinic is organised, professional and focused on their safety. In aesthetics, that confidence matters.
When your team sees a client’s goals, skincare routine and medical history before the appointment begins, the entire consultation feels more personal. Clients feel known. They settle in faster. That’s what builds loyalty from the first visit.
Why digital intake outperforms paper every time
Paper forms stop being useful the moment they are handed back. Digital intake keeps working long after the submit button.
With Wherewolf, a completed intake can trigger helpful touchpoints including:
- Pre-treatment guidance
- Aftercare linked to the exact service
- Review requests tied to the right provider
- Appointment reminders that reduce no-shows
- Rebooking prompts timed to injectables, laser intervals or skin program cycles
These moments feel thoughtful and consistent. Your team does not have to remember a thing.
Better data builds better client relationships
When your team begins each appointment already informed, clients notice. They feel remembered and reassured. That trust improves treatment outcomes.
Clinics using Wherewolf see higher pre-arrival completion, fewer last-minute clarifications and review increases of more than 300%. That matters because over 25% of aesthetics clients research a clinic online before choosing who to trust.
Strong client experiences start here
A well-designed digital intake form supports your clinic at every touchpoint:
- A well-designed digital intake form supports your clinic at every touchpoint:
- Faster, smoother check-in
- Less paperwork for your team
- Higher client confidence from the start
- Consistent, professional follow-up
- More reviews from happy clients
- Stronger return bookings
- A workflow that runs more smoothly end-to-end
Why clinics choose Wherewolf for digital intake
Wherewolf creates digital intake forms that feel polished, branded and simple to complete. Clients finish everything before they arrive so your team starts every appointment prepared.
Once the form is submitted, Wherewolf handles the rest. Aftercare. Reminders. Review requests. Rebooking prompts. A growing database that your clinic can use for future marketing.
This is how a basic form becomes a long-term asset for your clinic.
Discover Wherewolf for yourself
If you want intake forms that build trust, support retention and help your clinic grow, we can help.
Talk to a Product Specialist or sign up free to test it with your own intake form.