--- title: Seamlessly Manage Waivers for Group Bookings in Wherewolf! - Wherewolf description: When you're running an adventure tourism business, efficiently managing group bookings and their waivers is key to keeping operations smooth. image: https://resources.getwherewolf.com/hubfs/Imported_Blog_Media/grouppax.jpg --- [CLIENT LOGIN](https://login.wherewolf.co.nz/) [![wherewolf-logo-horisontal-primary](https://resources.getwherewolf.com/hs-fs/hubfs/Getwherewolf_May2024/images/wherewolf-logo-horisontal-primary.png?width=1024&height=226&name=wherewolf-logo-horisontal-primary.png "wherewolf-logo-horisontal-primary")](https://getwherewolf.com/) - [Home](https://getwherewolf.com/) - Solutions - [Digital Waivers](https://getwherewolf.com/activity-waivers/) - [Operations & Automations](https://getwherewolf.com/operations-automations/) - [Integrations](https://getwherewolf.com/liability-waiver/) - [Marketing](https://getwherewolf.com/marketing/) - [SMS Follow-up](https://getwherewolf.com/sms-follow-up/) - [Data & Insights](https://getwherewolf.com/data-insights/) - [Pricing](https://getwherewolf.com/pricing/) - Customers - [Tour Operators](https://getwherewolf.com/tour-operators/) - [Attractions](https://getwherewolf.com/attractions/) - [Family Entertainment Centres](https://getwherewolf.com/family-entertainment-centres/) - [Sports](https://getwherewolf.com/sports/) - [Gun Ranges](https://getwherewolf.com/gun-ranges/) - [Camps](https://getwherewolf.com/camps-waivers/) - [Medical Aesthetics](https://getwherewolf.com/medical-aesthetics/) - [Tattoo & Piercing](https://getwherewolf.com/tattoo-and-piercing/) - [VR & Laser Tag](https://getwherewolf.com/vr-and-laser-tag/) - Resources - [Support](https://wherewolf.zendesk.com/hc/en-gb) - [Blog](https://resources.getwherewolf.com/blog) - [Customer Stories](https://resources.getwherewolf.com/case-studies/) - [Waiver-Analyzer](https://getwherewolf.com/waiver-analyzer/) [Request A Demo](https://getwherewolf.com/request-a-demo/) [Request A Demo](https://getwherewolf.com/request-a-demo/) ![Seamlessly Manage Waivers for Group Bookings in Wherewolf!](https://resources.getwherewolf.com/hubfs/Imported_Blog_Media/grouppax.jpg) # Seamlessly Manage Waivers for Group Bookings in Wherewolf! - Home - [Wherewolf Blog](https://resources.getwherewolf.com/blog) - Seamlessly Manage Waivers for Group Bookings in Wherewolf! [Natalie](https://resources.getwherewolf.com/blog/author/natalie) 10/04/2024 [Digital Waiver](https://resources.getwherewolf.com/blog/tag/digital-waiver) [0 Comments](https://resources.getwherewolf.com/blog/seamlessly-manage-waivers-for-group-bookings-in-wherewolf#postComment) 2 Minutes ### When you’re running an adventure tourism business, managing group bookings efficiently is key to keeping operations smooth. With Wherewolf’s seamless integration with all major booking software providers, waivers are automatically matched to the guest count. However, sometimes you need more flexibility in managing waivers for larger groups or unexpected additions. #### Here’s how you can allow more waivers for bookings and remove guest limits to better accommodate your needs. ### First – Why are Waivers Limited by Guest Count? In most cases, the number of waivers in a booking matches the number of guests on that reservation. For example: - 5 guests for a Skydive booking = 5 waivers. - 2 guests for an Afternoon Vineyard Tour = 2 waivers. Once all waivers for the reservation are submitted, no additional forms can be added to that reservation. **However**, there are instances where you may want to collect more waivers than that booking guest count. For example, a Private Escape Room can host up to 12 guests, but you don’t gather this information during the booking and only gather the lead booker’s information. While you might not have the exact group size at the time of booking, you’ll still need all guests to complete a waiver! Luckily, Wherewolf has solutions for these situations. Here’s how you can easily allow additional waivers to be submitted. ## Three Ways to Allow More Waivers for Group Bookings ### 1. Use the “Oversubscribed” Feature The “Oversubscribed” function allows more guests to submit waivers than the number listed in the booking. Whether it’s one guest or one hundred, this feature lets anyone use the pre-arrival waiver link connected to the original booking! **Key points:** - This feature applies to *all* activities on your account, it can’t be turned on for just a few activities. - The system will hide the guest number (pax) on apps using “Oversubscribed,” avoiding confusion about the booking being for “1” guest. - Reminder emails or texts may still be sent after all waivers are completed. If you think the “Oversubscribed” function is a good fit for your business, contact Wherewolf to have it activated. ### 2. Set a Default Pax Size for Your Activities Another option is to set a default pax size for activities. If you know that a “Private Charter” can accommodate up to 12 guests, you can set the system to automatically allow up to 12 waivers for every Private Charter booking. This means that, even if the guest only booked for three people, the system will always expect up to 12 waivers. You can set this yourself in Wherewolf Assistant, or reach out to Wherewolf’s support team to configure it for you. ### 3. Gather Guest Count in Other Fields Many booking systems offer additional fields to capture guest sizes, like dropdown menus where guests can select their group size or pax. If you’ve already set this up, Wherewolf may be able to use that information to adjust the waiver count. Send a screenshot of this field to Wherewolf’s support team to see if they can set up a rule based on your existing configuration. ### *Need help adjusting your waiver settings?* If your business needs more flexibility in managing group bookings, these tools can help. Whether you’re using “Oversubscribed” to accommodate larger groups or setting default pax sizes for your activities, Wherewolf makes it easy to gather all the waivers you need. **For more details or help with setup, don’t hesitate to contact Wherewolf’s support team at support@getwherewolf.com.** --- #### Tag: [Digital Waiver](https://resources.getwherewolf.com/blog/tag/digital-waiver) #### Share: - [Follow us on Facebook](http://www.facebook.com/share.php?u=https://resources.getwherewolf.com/blog/seamlessly-manage-waivers-for-group-bookings-in-wherewolf) - [Follow us on Twitter](https://twitter.com/intent/tweet?url=https://resources.getwherewolf.com/blog/seamlessly-manage-waivers-for-group-bookings-in-wherewolf&text=Seamlessly%20Manage%20Waivers%20for%20Group%20Bookings%20in%20Wherewolf!) - [Follow us on Linkedin](http://www.linkedin.com/shareArticle?mini=true&url=https://resources.getwherewolf.com/blog/seamlessly-manage-waivers-for-group-bookings-in-wherewolf) - [Follow us on Pinterest](http://pinterest.com/pin/create/button/?url=https://resources.getwherewolf.com/blog/seamlessly-manage-waivers-for-group-bookings-in-wherewolf&text=Seamlessly%20Manage%20Waivers%20for%20Group%20Bookings%20in%20Wherewolf!description=When%20you’re%20running%20an%20adventure%20tourism%20business,%20managing%20group%20bookings%20efficiently%20is%20key%20to%20keeping%20operations%20smooth.%20With%20Wherewolf’s%20seamless[...]&media=https://21565897.fs1.hubspotusercontent-na1.net/hubfs/21565897/Imported_Blog_Media/grouppax.jpg) --- #### [Maximize Your Waiver Analytics to Capture New Markets Previous Post](https://resources.getwherewolf.com/blog/maximize-your-waiver-analytics-to-capture-new-markets) #### [5 Ways a Digital Waiver App Will Rapidly Enhance Your Customer Experience Next Post](https://resources.getwherewolf.com/blog/5-ways-a-digital-waiver-app-will-rapidly-enhance-your-customer-experience) This is a search field with an auto-suggest feature attached. - There are no suggestions because the search field is empty. ### Category - [Digital Waivers (46)](https://resources.getwherewolf.com/blog/tag/digital-waivers) - [Digital Waiver (24)](https://resources.getwherewolf.com/blog/tag/digital-waiver) - [Digital Marketing (20)](https://resources.getwherewolf.com/blog/tag/digital-marketing) - [Business Growth (16)](https://resources.getwherewolf.com/blog/tag/business-growth) - [Customer Experience (15)](https://resources.getwherewolf.com/blog/tag/customer-experience) ### Popular Posts [Wherewolf Editor](https://resources.getwherewolf.com/blog/author/getwherewolf) 01/11/2024 [Digital Waivers](https://resources.getwherewolf.com/blog/tag/digital-waivers) [How Long Do Signed Liability Waivers Need to be Kept?](https://resources.getwherewolf.com/blog/how-long-do-signed-liability-waivers-need-to-be-kept) [Wherewolf Editor](https://resources.getwherewolf.com/blog/author/getwherewolf) 12/16/2023 [Legal](https://resources.getwherewolf.com/blog/tag/legal) [Photo Release Waiver – How To Ask Your Guests For Permission](https://resources.getwherewolf.com/blog/photo-release-waiver-how-to-ask-your-guests-for-permission) [Natalie](https://resources.getwherewolf.com/blog/author/natalie) 10/29/2024 [Digital Waiver](https://resources.getwherewolf.com/blog/tag/digital-waiver) [Top Legal Risks Faced by Tourism Businesses (and How to Mitigate Them)](https://resources.getwherewolf.com/blog/top-legal-risks-faced-by-tourism-businesses-and-how-to-mitigate-them) [Wherewolf Editor](https://resources.getwherewolf.com/blog/author/getwherewolf) 10/27/2022 [Product Updates](https://resources.getwherewolf.com/blog/tag/product-updates) [SOS! 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